Required Reading


    WELCOME TO THE ALASKA STATE COUNCIL ON THE ARTS CULTURE GRANTS ONLINE SYSTEM(CGO).

    A WORD TO THE WISE
    Start your application early. Do not wait until the last minute. Technical assistance takes time, is offered on a first come first served basis, and is only provided M - F 8:00 AM - 4:30 PM.

    Do I have to apply online?
    YES! ASCA no longer accepts paper applications, CD's or DVD's. Paper, emailed or faxed copies of applications will be denied. The following applications must be submitted through CGO:

    Artists in Schools Independent, Artists in Schools Structured, Annual Operating Support, Biennial Operating Support, Career Opportunity, Community Arts Development, Master Artist and Apprenticeship in Traditional Native Art, and Workshop grants.

    I've never applied for an ASCA grant. Can I just go ahead and apply?
    NO! You must call ASCA staff before you apply. If you are a returning grantee and plan to apply in a new grant category, you must also call ASCA staff before you proceed. ASCA staff will provide important time saving guidance.

    Can our organization apply if we don't have 501(c)(3) tax exempt status?
    YES! If your organization is otherwise qualified you may apply through a fiscal agent in the Workshop and Community Arts Development grant categories. Refer to Fiscal Agent limitations and conditions included in the grant guidelines.

    When are grants due?
    Deadlines are listed in the grant guidelines. All applications close at 11:59 pm AST on the deadline date.

    I've spoken with ASCA staff. What next?
    Go to www.cgweb.org and log in. Create an organization or individual user name and password. Then complete a profile that can be updated as necessary. Only do this ONCE. Do not create multiple profiles. Contact ASCA staff if you are unsure a profile may already be in the system.

    Now can I start my application?
    ALMOST! Enter your username and password. Select the orange TECH TIPS radio button on the upper right side of the page and print them. Then select the GRANT GUIDELINES in the grant category in which you want to apply and print them.

    Thoroughly read both print outs. The directions describe computer hardware and software requirements and provide critical information to navigate CGO. You will save time and avoid common application mistakes.

    OK. I read everything. Now can I start my application?
    YES! Log into CGO with your user name and password. Select the CURRENT PROGRAMS AND APPLICATIONS button on the left to view grant applications. Applications are listed in alphabetical order. If necessary, scroll down to find your grant category. There will be a "start application" hotlink to take you to the application. Select the "in-progress" hot link to take you to the application you have already started.

    Do I have to complete my application all at the same time?
    NO! You may log in and out, review, change, save and print as often as you'd like. SAVE YOUR WORK OFTEN! Save each page every time before you proceed to the next and save before you log out.

    Can more than one person work on the same grant application?
    YES! But only one person at a time. Use the same username and password to access the application. The last person to save their entry determines the final application.

    Can I electronically upload administrative and artistic support material into my application?
    YES! Word, Excel, and PDF formatted documents may be uploaded. PDF formatting is preferred.

    Can I get a copy of my application?
    YES! Select the VIEW PDF radio button to generate a copy. This is how the final application will look once it is submitted to ASCA. Print the PDF for your organization files, confirm the application matches your online entry, and save a PDF copy to your hard drive before submitting your grant.

    Can ASCA staff review my grant before I submit it?
    YES! ASCA staff will review applications up to 15 calendar days before the deadline. A DRAFT REVIEW option will show on the final submission page. ASCA staff will review your application, contact you, provide feedback and reopen your application for you to make edits. If a DRAFT REVIEW button is not visible on the final submission page it means the option for ASCA staff review is no longer available.

    I missed the draft review deadline! Does this mean I can't apply? NO! It just means ASCA staff will not be able to provide you with a draft review. You are still eligible to apply.

    ASCA staff did my draft review and I made my edits. Am I done now?

    NO! Once you have made and saved your edits you MUST select the SUBMIT button to deliver the final application. The application will not be accepted if you don't do this.

    Will I get a confirmation my DRAFT REQUEST and FINAL SUBMISSION grant has been received?
    YES! You will receive an auto email that confirms your submission. All email correspondence is sent to the email address entered in your profile. Call ASCA staff M - F, 8 AM to 4:30 PM to inform staff you have submitted your application. Select the STAFF button for specific staff contact information.



Alaska State Council on the Arts
161 Klevin Street, Suite 102
Anchorage, AK 99508 - 1506

Tel: 907-269-6610
Toll free: 1-888-278-7424
TTY: 1-800-770-8973
Fax: 907-269-6601
www.eed.state.ak.us/aksca