Quarterly Grant Guidelines (Organizations only)


COMMUNITY ARTS DEVELOPMENT GRANT (CAD)



ATTENTION: ASCA funds in this grant category have been fully expended for this state fiscal year (FY17). Applications for this grant will reopen the first week of April, 2017 for our FY18, June 1, 2017 deadline. In the interim, applicants are welcomed to contact ASCA staff for assistance in preparing a competitive FY18 application.

PURPOSE
Community Arts Development Grants are designed to stimulate grassroots arts activity and encourage statewide public interest and participation in the arts. These grants help small Alaskan nonprofit organizations develop arts programs in underserved areas of the state, underserved art disciplines, and underserved art audiences. Underserved communities or populations are defined as those whose access to arts programs, services or resources or whose opportunities to experience the arts are limited by geography, economic conditions, cultural demographic, sociopolitical circumstances, disability, age, or other demonstrable factors. Examples of arts programming funded by this grant category are art exhibits, concerts, dance performances and festivals, workshops, readings, and theater productions. Grants may also be awarded to assist organizations advance in the area of arts administration including board, accounting systems and budget development.

DEADLINES
Community Arts Development Grant applications must be submitted electronically before 9:59 PM on the following quarterly deadlines:


June 1
September 1
December 1
March 1

All support materials must be uploaded electronically. Proposed arts activities must occur between the first of the month following the award date and June 30 (end of the state fiscal year).

ELIGIBILITY
Alaskan nonprofit organizations, schools, local government agencies and tribal entities proposing in-state arts or cultural heritage activities are eligible for one Community Arts Development grant per ASCA fiscal year. All funded programs must be open to the public. The primary purpose of the program may not be for academic credit. Applicants must:
  • have non profit status;
  • be incorporated for at least one year prior to the application deadline;
  • provide proof of incorporation and a copy of an IRS letter showing tax-exempt status.

FISCAL AGENT
A fiscal agent may sponsor an otherwise qualified organization that has not attained tax exempt status. The fiscal agent must submit the application and accepts any and all financial liability. Grants are awarded directly to the fiscal agent on behalf of the applying organization. A fiscal agent must be a 501(c)(3) organization that has a close working relationship with the applicant, endorses the project; and accepts financial and reporting responsibility for the applicant. The applicant organization must contact ASCA staff prior to submitting an application.

CONDITIONS AND LIMITATIONS
Eligible organizations may receive one Community Arts Development grant per state fiscal year. Organizations already receiving ASCA annual operating support within the same fiscal year are ineligible for funding in this category unless serving as a fiscal agent for an otherwise qualified organization that has not attained tax exempt status.

Grant awards do not generally exceed $5,000. ASCA will not fund more than 50% of the total cash expenses of a project. For example, if the project’s cash costs equal $10,000, the grant may provide up to $5,000. In kind contributions may not be used as match.

REVIEW CRITERIA
An application is evaluated based on how the proposed program helps develop arts in underserved areas of the state, underserved art disciplines, and underserved art audiences. Review criteria consider:
  • Community need for arts development in the applicant's community
  • Number of audience and participants to be served
  • Completeness and clarity of community arts development outline
  • Qualifications of the artist(s) or arts professional(s) involved with the activity
  • Extent to which community lacks access to other arts programs, services, or resources due to: geography, economic conditions, cultural demographic, sociopolitical circumstances, disability, age, or other demonstrable factors.

SUPPORT MATERIALS
Support materials may either be electronically uploaded or postmarked and mailed by the deadline. Include a printed copy of the organization’s online profile page to identify the mailed support materials. Address the envelope with the corresponding grant number and mail support materials to the address listed at the bottom of the page.

FINAL EVALUATION AND ACCOUNTING REPORT
Your organization must submit a final evaluation and accounting report. The report - which must be completed online through the Alaska State Council on the Arts Culture Grants Online system - summarizes your organization's activity, project or program and is reviewed for fiscal and program quality. The report must include a budget that reflects the final income, expenditures and in kind contributions for the activity. The data the organization provides is required for state and federal fiscal accounting.

The report is due 60 days following the end of the event or by August 31st, whichever is first. The deadline is a RECEIPT date, not a POSTMARK date. Late or incomplete final reporting will delay processing of current grant funds and jeopardize future grant awards to the organization.


HELEN A WALKER PERFORMING ARTS GRANT

ABOUT THE PROGRAM
The Helen Walker Performing Arts Grant is a program of the Alaska Arts and Culture Foundation and is administered by the Alaska State Council on the Arts. Named in her honor, the grant provides support to the performing arts throughout Alaska. Helen A. Walker was a seminal Alaska arts advocate throughout her life. She served on the boards of numerous arts and culture organizations, including the Alaska Repertory Theater, the Fairbanks Library Foundation, the University of Alaska’s KUAC Advisory Board, and Fairbanks Commissions for Urban Beautification, Parks and Recreation, and the Library.

Ms. Walker was a 1984 Governor’s Award for the Arts recipient and a founder of the Fairbanks Arts Association, the Sitka Summer Music Festival, and Arts Alaska. Arts Alaska provided professional management services and additional programs for the state’s performing arts tours from 1975 to 1988. Since its inception, the Arts Alaska Endowment Fund has awarded over $100,000 to qualifying sponsors/presenters for performing arts projects in small Alaskan communities. At the behest of the Arts Alaska Board of Directors in 2006, the Alaska Arts and Culture Foundation became the administrator of the Arts Alaska Endowment Fund whose annual earned interest generates grants to support presenting and touring in Alaska.

ELIGIBLE APPLICANTS
Alaska nonprofit organizations with 501c3 status, in business for at least three years; Units of government; Tribal entities and schools if the project is not part of school curriculum or for credit.

GRANT REVIEW AND AWARD AMOUNTS
Funding awards are determined based on the following review criteria:

1) Extent to which community (geographic or cultural) lacks access to the arts;
2) The artistic quality of the proposed project;
3) Impact of the project on the organization and/or the community;
4) Education opportunities and outreach to the community;

While awards average between $500 and $1,000, grants up to $5,000 may be requested. Grant awards are announced at the end of the application month.

APPLICATION DEADLINES
June 1, September 1, December 1 and March 1.

An organization is limited to one grant per state fiscal year (July 1-June 30). All projects must begin the month following the application deadline (example: July for the June 1 deadline). Applicants are encouraged to apply well in advance of the event. Contact ASCA staff prior to completing an application to confirm your organization’s grant eligibility.

ELIGIBLE PROJECTS AND IMPORTANT CONSIDERATIONS
Presenting/touring presentations including: theater, dance, opera/musical theater, music, performances for young audiences, literary readings/storytelling, folk & traditional arts, and media arts. Funds can be used for any expenses directly related to the project.

Presentations specifically designed to attract new audiences, reach underserved populations (geographic, economic or individuals with disabilities) or underserved performing arts disciplines.

Attendance at workshops, conferences and other professional development opportunities for performing arts organizations volunteer and/or paid staff.

If your proposed statewide tour includes many different community presenters, you are strongly advised to discuss your proposal with ASCA staff and submit a letter of intent to the Walker Performing Arts Fund at least 90 days prior to the tour. The letter may originate with the presenter or with the producing company after agreements have been reached with the community presenters and should outline a list of community presenters, cost of travel, activities within each community and dates of the tour.

INELIGIBLE PROJECTS
Free community performances; requests to support a performing arts company’s regular scheduled season; capital expenditures; statewide tour support of Alaska productions.


WORKSHOP GRANT



ATTENTION: ASCA funds in this grant category have been fully expended for this state fiscal year (FY17). Applications for this grant will reopen the first week of April, 2017 for our FY18, June 1, 2017 deadline. In the interim, applicants are welcomed to contact ASCA staff for assistance in preparing a competitive FY18 application.

PURPOSE
Workshop Grants support unique, arts-related activities of limited duration that offer Alaskans the opportunity to participate in an arts activity not regularly available in their community. All areas of the visual, performing, traditional, craft, media, and literary arts, as well as arts administration, are eligible disciplines for this grant category.

QUARTERLY DEADLINES

June 1
September 1
December 1
March 1
Workshops must be held and completed between the first of the month following the award date and June 30 (end of State Fiscal Year)

ELIGIBILITY
Alaskan nonprofit organizations, schools, local government agencies and tribal entities proposing arts or cultural activities in the state are eligible for Workshop Grants. All funded workshops must be open to the public. The primary purpose of the program may not be to generate academic credit. Applicants must:
  • have non profit status as a 501(c)3 organization;
  • be incorporated for at least one year prior to the application deadline;
  • provide proof of incorporation and a copy of the IRS letter for tax-exempt status.

Organizations receiving $5000 or more in operating support or project grants may not apply for more than one Workshop Grant during the same fiscal year. Other organizations are eligible to receive up to two Workshop Grants in a fiscal year. However, priority will be given to first-time requests in a given fiscal year.

FISCAL AGENT
Organization sponsorship by a fiscal agent is acceptable if an otherwise qualified applicant has not yet attained tax exempt status. The fiscal agent is responsible for any and all fiscal liability, and is awarded the funds directly on behalf of the applying organization. A fiscal agent must be a 501(c)(3) organization that:
  • has a close working relationship with the applicant
  • endorses the project
  • accepts financial and reporting responsibility for the applicant

CONDITIONS AND LIMITATIONS
Grant amounts in this category usually range from $500 to $1500. Match requirement: cash or in-kind equal to 50% of total workshop costs. The organization sponsoring the opportunity must provide, in addition to above match:
  • space for arts activity
  • necessary equipment and supplies
  • room, board, and local transportation for artist/instructor when applicable
  • advertising for the opportunity
  • completed final evaluation form (available on ASCA website) within 60 days of workshop's end date or August 31, whichever comes first.
An applicant for a workshop grant may request a grant in any amount. However, workshop grants may only be used to (1) pay the fees of the workshop instructors; and (2) cover all or a portion of the travel expenses of the workshop instructors. (b) An application for a workshop grant will not be approved unless the grant application provides a balanced budget reflecting a cash or in-kind match that has been determined by the council on the basis of availability of appropriations from the legislature. (c) The majority of participants in the workshop must be over 18 years of age.

Workshop Grants will not fund
  • classroom residencies (schools interested in bringing artists into the classroom should apply through ASCA's Artists in Schools grant program)
  • activities that are part of an organization's regularly scheduled season
  • ongoing or series of classes

REVIEW CRITERIA
  • need for the opportunity in the applicant's community
  • completeness and clarity of workshop outline
  • qualifications of the artist or instructor selected

SUPPORT MATERIALS
Support materials must be submitted separately, POSTMARKED by the deadline and include a printed copy of your online application Profile page. Address the envelope with the corresponding grant number and mail support materials to:



Alaska State Council on the Arts
161 Klevin Street, Suite 102
Anchorage, AK 99508 - 1506

Tel: 907-269-6610
Toll free: 1-888-278-7424
TTY: 1-800-770-8973
Fax: 907-269-6601
www.eed.state.ak.us/aksca